Your first repeatable process
Turn scattered salary changes, joining information and attendance into a defined set of monthly inputs.
A considered first setup
Build the business. Give payroll a proper home.
When a founder or a small HR team owns everything, payroll can become a last-minute spreadsheet exercise. Start with clear inputs, a reviewable calculation and an agreed approval calendar that can grow with your business.
Discuss your requirementsYOUR STARTING POINT
Make room for a better process.
A service designed around actual needs starts by understanding where the work gets difficult.
Clarity before payday
Know what needs your attention, which exceptions remain open and when final approval is due.
A scope you can understand
Agree what is included, what your business retains and how extra work or a growing headcount affects the quotation.
WHAT WE CAN SCOPE TOGETHERPractical support.
Practical support.
Clearly defined deliverables.
The proposal confirms the tasks, formats, locations and responsibilities included in your service.
Employee and salary setup
Organise employee master fields, approved salary structures and opening or year-to-date information where applicable. Agree a checklist for new joiners and exits.
Monthly payroll preparation
Consolidate the agreed attendance and variable-pay inputs, prepare payroll calculations and flag changes for review before the run is finalised.
Payslips and finance outputs
Prepare agreed payslips, payroll registers and payment instructions or bank files in the agreed format. Your authorised team approves and executes salary payments.
Statutory coordination
Identify the applicable information and responsibilities for PF, ESI, professional tax, labour welfare fund and TDS within your agreed scope. Applicability and filing responsibility are confirmed during onboarding.
A WORKING RELATIONSHIP, WITH OWNERS
Know who does what.
This is a starting point for the conversation. Your final agreement sets out the exact responsibilities.
| Activity | Payroll Advisor | Your business |
|---|---|---|
| People and pay changes | Provide an input format and highlight missing information. | Supply accurate employee details and approve all pay changes. |
| Payroll review | Prepare the calculation and explain exceptions. | Review the output and provide written final approval. |
| Salary disbursement | Prepare agreed payment instructions or bank-file output. | Maintain funding, authorise the bank and execute payments. |
| Compliance work | Perform the preparation or coordination specifically included in the agreement. | Confirm registrations, provide records and retain agreed approval and payment duties. |
Payroll preparation, statutory filing and salary payment are separate activities. Each must have an agreed owner.
A FEW COMMON QUESTIONS
Before we start.
Have a requirement that is specific to your business? Include it in your quotation request.
Can we start if payroll is currently in spreadsheets?
Yes. Share the structure of your existing records during scoping. We will agree which fields, historical balances and supporting records are needed, and who will clean or validate them before transition.
Do you decide our employees’ salaries?
Your business decides compensation, policies and employee changes. Payroll Advisor processes the approved instructions within the agreed service scope and flags items that need clarification.
Will you transfer salaries from our bank?
Your authorised business team controls salary payments. We can prepare the agreed payment instructions or bank-file format; a file being prepared does not mean a payment has been executed.